Case study.

Managing property information for schools more easily with myBuildings

Beaconhills College opened in 1982 in Pakenham with just 34 students and now has a thriving community of over 3000 students across two campuses in Pakenham and Berwick in Victoria.

The College’s campuses at Pakenham and Berwick feature sustainable building design, spacious grounds and spectacular sport, arts and technology facilities.

Beaconhills College has employed AssetWhere, from partner Education Horizons for more than 10 years. In 2021 they chose to add myBuildings, to create one full circle system for assets and facilities management.

Key issues

  • Management of school assets when data is traditionally isolated

  • Health and safety compliance

  • Tracking contractors on site

  • Keeping site plans and emergency plans up to date with new facilities and assets

  • Warranty issues

  • Incident reporting and management

Solution

AssetWhere provides everything needed to locate rooms, assets, pipes, fire extinguishers and more with information available at the click of a button. It’s invaluable for school development, security and safety. However, it was only in use for asset data.

Adding myBuildings enables schools to view, schedule and manage their property information more easily. This includes the ability to communicate with contractors, which reduces email trails and unanswered job requests. The system allows contractors to sign in, add notes to a job and mark it as complete while the Property Manager is provided with continuous updates.

Beaconhills College has found myBuildings very user-friendly, with new starters able to understand the system and issue maintenance jobs within days of joining the department.

Outcome

“We appreciate myBuildings, it truly makes a difference because it gives us the power to manage and maintain our school environment for our students”

Maintaining the school grounds is a crucial activity for Beaconhills College because its philosophy is that the environment serves as the second teacher for the students. A safe school environment is conducive to learning; poorly maintained grounds can negatively impact the students’ attitudes towards their education and overall wellbeing.

By having visible control of its assets and ensuring the facilities are well maintained, The college can provide an environment that inspires and supports the growth and development of its students.

MyBuildings creates efficiency and saves time and money beyond expectations. Its ease of use allows new staff to quickly learn and become proficient in issuing and logging jobs to contractors.